Tasks

Task Management

The Contracts team creates and assigns tasks needed to be carried out to successfully process and negotiate an award or a non-funded agreement. Users can see the full list of tasks related to their agreement just below the agreement panels. Some task types apply only to proposed funded agreements, while others may apply to all agreement types.

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Task Types

There are several types of tasks that can be associated with an agreement:

• Additional Review
  • Used when an office outside of OSP is needed to review the agreement
  • Virginia Tech Foundation (VTF)
  • VTARC
  • VTIP
  • Risk Management
  • University legal Counsel
  • Other
• Budget
  • Used when re-budgetting is needed on a proposed funded agreement
• Contracts Specialist
• FCOI Review
  • Some agreement and sponsor types will trigger COI review
• IACUC Review
  • Used when the IACUC team is asked to review and determine if IACUC protocol or congruency is needed
• IBC Review
  • Used when the HRPP/IRB team is asked to review and determine if IRB protocol is needed
• IRB Review
  • Used when the IBC team is asked to review and determine if IBC protocol is needed
• Negotiation - {agreement type}
  • This task tracks the negotiation with the sponsor
• OESRC: CJC Review
  • Review by the Office of Export and Secure Research Compliance is needed
• OESRC: TCP Review
  • Review by the Office of Export and Secure Research Compliance is needed
• Proposal Coordination
  • Review or clarification by Pre-Award is required

Examples of Task panes:

COI Review

IACUC Review

IRB Review

Each task displays its unique ID, status and the assignee.

Virginia Tech Team users do not have write permissions on the tasks themselves but are able to comment or attach files as needed, using the Add Files and Add Comment buttons.

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Task Labels

Task labels indicate if the assignee is waiting on another person / entity to make progress. The label will be shown in the task header and the abbreviation will appear in the task summary view.

• Waiting on PI
• Waiting on OSP
• Waiting on Sponsor
• Waiting on Co-PI
• Routing for approvals - Requires MP (Management Plan)
• Waiting on VTF
• Waiting on VTARC
• Waiting on VTIP
• Waiting on Risk Management - RM
• Waiting on University Legal Counsel - ULC

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Task Icon - Activity Log

The activity log in a task currently logs the following details when changed:

• Initiation details
• Status transitions
• Assignee updates